1. Why it Matters for Best Outcomes

“What is not measured is not managed.” Farm records — covering operations, costs, yields, inputs, sales, and risks — give the farmer a clear picture of strengths and weaknesses. Reports and periodic analyses turn raw numbers into insights: which crops are profitable, where costs are high, what risks repeat, and how resources are being used. Without records, farming becomes guesswork; with them, it becomes a structured enterprise.

2. When Records and Analyses are Favorable

A farm that maintains proper accounts, production logs, and field notes builds a strong decision-making base. Farmers can compare seasons, negotiate better with buyers, qualify for loans or subsidies, and plan with confidence. Analyses also highlight hidden truths — such as when a “profitable” crop actually leaves only thin margins after all costs are included. Such farms become more professional, transparent, and resilient.

3. When Records and Analyses are Weak

Most small farms rely on memory or rough estimates. Without data, costs are misjudged, losses repeat, and opportunities are missed. Weak record-keeping also keeps farmers dependent on traders or moneylenders, since they cannot prove income to formal institutions. Absence of reports and analyses means the farmer is blind to inefficiencies and risks, often leading to waste and debt.